Dates & Venues

The 7th ASEF Rectors’ Conference and Students’ Forum will take place respectively on

  • 11-15 May 2019 for the Students’ Forum;
  • 12-14 May 2019 for the Rectors’ Conference;
  • in conjunction with the 2nd ASEM Senior Officials’ Meeting (ASEM SOM2) on 14 May 2019;
  • and the 7th ASEM Education Ministers’ Meeting (ASEM ME7) that will take place on 15-16 May 2019 in Bucharest, Romania.

Sunday, 12 May 2019

Welcome Cocktail Reception starting at 7.00PM
Venue: Hotel Intercontinental
Bulevardul Nicolae Bălcescu 4
Bucharest 010051, Romania

Monday, 13 May 2019

ARC7 Rectors’ Conference 8.00AM-6.00PM
Venue: Palace of Parliament

2-4, Izvor Street
Bucharest, Romania

Please note that organisers have to submit your passport details in advance of the event through a special registration portal. If you have not filled up the Complementary Information Form, or shared you required details by email with the ARC7 Secretariat, organisers cannot guarantee your access.

A prayer room will be available at the Palace of Parliament.

Cultural Evening and Dinner starting at 7.00PM
Venue: National Museum of Art of Romania

Calea Victoriei 49-53
București 010063, Romania

Tuesday, 14 May 2019

ARC7 Rectors’ Conference 8.00AM-5.00PM
Venue: Palace of Parliament

2-4, Izvor Street
Bucharest, Romania

Please note that organisers have to submit your passport details in advance of the event through a special registration portal. If you have not filled up the Complementary Information Form, or shared you required details by email with the ARC7 Secretariat, organisers cannot guarantee your access.

A prayer room will be available at the Palace of Parliament.

Closing Dinner of ARC7 starting at 7PM
Venue: Romanian Athenaeum

Strada Benjamin Franklin 1-3,
Bucharest 030167, Romania

Wednesday, 15 May 2019

Optional Cultural Tour all day long 7.00AM-8-00PM
Venue: Prahova Valley, Bran (Dracula) Castle, Brasov City

Arrival to Bucharest

 Journey from Bucharest Henri Coandă International Airport:

SNSPA will operate a shuttle bus service between the airport and the recommended hotels every 1,5 hours for participants arriving on Friday 10 May, Saturday 11 May, Sunday 12 May and Monday 13 May 2019. The meeting point will be in the Henri Coandă International Airport (OTP) Arrival Hall, look for SNSPA, ASEF and ARC visuals when exiting the baggage claim on the left doors, near Segafredo Coffee Shop (please find pictures of the coffee shop and the desk, as well as the contact person details below). People arriving with low cost flights (ex. Wizz Air, Blue Air, etc) will claim their luggage 1 floor below and will need to go up to the 1st floor to find the desk.

SNSPA students will also assist finding the meeting point and shuttles upon arrival. The service will work from 07.00 AM to 23.00 PM.

Contact person for the shuttle buses:
Mr Octavian Popa
Tel: (+40) 721 203 085.

Alternatively, participants can choose to take also take public transport or taxi from the airport to get to the hotels. Uber is also available in Romania.


There will be 2 registration options for participants at the following times and venues:

1) Sunday, 12 May 2019 from 5:00PM to 6PM before the Welcome Cocktail reception

Hotel Intercontinental
Bulevardul Nicolae Bălcescu 4
Bucharest 010051, Romania

2) Monday, 13 May 2019 from 8:00AM to 9:00AM at the Palace of Parliament, Bucharest

Palace of Parliament
2-4, Izvor Street
Bucharest, Romania

Access to Parliament

Please find below a map of the access to the Parliament through the main entrance: C1.

Shuttle Service between Hotels

Transport will be arranged throughout the official programme of ARC7, collective transfer shuttles will be picking up participants from the recommended hotels and drop them off according to the programme. Please note that shuttle buses will be running only in case min. 5 person stays in the given recommended hotels. The shuttle bus will serve the following hotels:

Sheraton Bucharest Hotel
Calea Dorobantilor 5-7, București 010551
ETA to the Palace of Parliament: 10–15 minutes by car

SNSPA Student Hostel
Emanoil Bacaloglu Street no. 2, București 030167
ETA to the Palace of Parliament: 10–15 minutes by car

Intercontinental Bucharest
Bulevardul Nicolae Bălcescu 4, București 010051
ETA to the Palace of Parliament: 10–15 minutes by car

Mercure Bucharest Unirii
28th, Bulevardul Mircea Vodă, București 030167
ETA to the Palace of Parliament: 10–15 minutes by car

Ibis Bucharest Palatul Parlamentului City Centre Hotel
Strada Izvor 82-84, București 030167
ETA to the Palace of Parliament: 1–3 minutes by car

Hotel Parliament
Strada Izvor 106, București 050564
ETA to the Palace of Parliament: 1–3 minutes by car

JW Marriott Bucharest Grand Hotel
Calea 13 Septembrie 90, București 050726
ETA to the Palace of Parliament: 1–3 minutes by car



The organisers will provide meals (lunch, dinner and coffee break) for the duration of the conference, and as indicated in the programme.

The organisers will accommodate participants’ dietary requirements as much as possible. However, please ensure to notify the organisers in advance. If you have specific dietary requirements which you have not yet informed us about in the registration form, kindly notify us at

Visa & Documents

If you are a citizen of any of the following countries and holder of a simple passport, you will need to apply for a visa: Bangladesh, Cambodia, China, India, Indonesia, Kazakhstan,
Lao PDR, Myanmar, Mongolia, Pakistan, Philippines, Russian Federation, Thailand, Viet Nam. If you need a visa support letter and have not requested for one yet, please contact us at

Please find here the regime applicable to the holders of diplomatic, service/official and special passports. Holders of Schengen visas with two or multiple entries, national visas
or residence permits issued by Schengen Member States are exempted from a visa to enter Romania for less than 90 days if the number of entries and/or length of stay has not been exhausted.

If you are exempted from a visa, kindly cross-check it again with the respective embassy website for accuracy purposes, and verify that your passport has at least 6 months’ validity remaining when you travel to travel to Romania.

Official Language

The official working language of ARC7 is English.

The organisers will not provide interpretation / translation services.

Dress code

The attire during the ARC7 conference is smart casual.

Traditional attire is encouraged during the Dinner and Cultural Evening on Monday, 13 May 2019.

Optional Cultural Programme

On Wednesday, 15 May 2019, a day-trip (departure from Bucharest at 7.00 AM – arrival back to Bucharest at 8.00PM) will be organised to Prahova Valley: Brasov (lunch offered by Professor Ioan Vasile ABRUDAN, rector of Transilvania University of Brasov), Bran (Dracula) Castle.

Find more about the programme here. The tour is free of charge.

Medical Facilities & Emergency Numbers

Please note that participants are responsible for their own insurances and expenses arising from special medical services. It is recommended that participants obtain
adequate cover for travel, health and accident insurance before departure from their home countries.

If you are currently on medication, please bring an adequate supply since the drugs prescribed to you may not be available locally. If you are aware you will require certain medication during the project, please inform the organisers in advance.

For minor medical enquiries on site, please inform the organisers.

Romania Emergency Number
For all emergencies: 112

General Information on Romania


Local transportation

Click here to access information about STB (Societatea de Transport Bucuresti), the local public transportation in Bucharest.

The value of one STB journey is:

  • 1,3 lei for urban routes
  • 3,5 lei for express lines
  • 1,5 lei for Bucharest’s suburb lines

Currency and Banking

The currency used in Romania is the Romanian Leu (the plural is Lei).
1 Romanian Leu ≈ 0,21 Euro.

ATM machines are available at main banks and at airports and shopping centres in Bucharest. Major credit cards including American Express, Mastercard and Visa are
accepted in large hotels, car rental companies and stores in the main cities. However, credit cards are unlikely to prove useful in small towns or away from tourist areas.

Standard time zone

UTC/GMT + 3 hours in May

Weather in May in Bucharest

  • Average High 23°Celsius/73°F
  • Average Low 10°Celsius/ 50°F

Electricity in Romania

  • Voltage 230 V
  • Frequency 50 Hz
  • Plug type F

Sustainable Participation in the Project

Sustainable Participants

We define a sustainable participant as someone who — while participation in an ASEFEdu project — tries to minimise her or his negative impact on the local community, including
its people, the economy and the environment. In an optimal scenario, a sustainable participant at an ASEFEdu project leaves a positive mark on fellow participants as well
as the local community.

5 Reasons to be a Sustainable Participant

  1. You support the local economy and local employment
  2. It is beneficial for your health, as sustainable products and services are often healthier and environmentally friendlier
  3. It reduces your negative environmental impact, including avoiding greenhouse
    gas emissions, waste generation, etc.
  4. You can save you money as a consequence of minimising the consumption of
    unnecessary/unwanted resources and materials
  5. You can be an inspiration to your fellow participants and the local community

Water & Food

Bring Your Own Bottle of Water
  • Please bring your own water bottle to the project
    • If you don’t have one, consider buying one to also use in the future, or approach family and friends to borrow one for the duration of the project
  • Tap water might not always be drinkable in all project locations. Please check with locals on their recommendations on the potability of tap water
    • Even in countries where tap water is not drinkable, accommodation providers, universities, airports, businesses, etc. usually offer visitors water fountains and clean drinking water
Consider eating vegetarian/vegan meals
  • Not only might vegetarian/vegan meals be healthier for you, it is also one of the easiest ways to minimise your impact on the environment
  • If you didn’t do so in the registration form, but would still like to request a vegetarian/vegan meal option throughout the project, please do send us an
Make sure to opt for local options and seasonal products
  • ASEF and its partners offer participants, if not all, most meals during the project programme. In case you decide to buy additional food/groceries during the
    course of the project, make sure to only buy local and seasonal products, preferably at e.g. local markets. Most hostels during the ASEFEdu project also
    have kitchens you can use to prepare your own meals
  • In case you decide to eat out, abstain from international fast food chains and other options that do not benefit the local community. Choose instead local
    restaurants and coffee shops – besides being healthier for you and better for the local community, you will most probably also have a greater cultural experience!


  • Needless to say, all disposable plastic and other unnecessary waste is to be avoided
  • Make sure to carry your own (cotton) bag/backpack with you and opt for products that are not wrapped/have been transported in disposable plastic
  • If you want to be extra careful about your impact, you can avoid disposable cutlery by bringing your own durable cutlery for any additional food/meals you
    might plan to eat

Office & Project Material

  • In order to minimise the distribution of unused items and consequently the creation of unnecessary waste, ASEF does not provide participants with office
    supplies (pens, notebooks, USBs, etc.) as we believe each participant already has all materials she/he requires during the participation in the project. Please
    bring consequently your own note taking materials/electronic devices for your upcoming individual and group work and note taking
  • Before printing multiple copies of all project materials, assess if you would really need them. Most of the times, electronic copies of the project materials might be enough

Engaging with Locals

  • To truly be sustainable, you should aim at ensuring your visit to an ASEFEdu project location leaves a positive mark on the local community
  • You can achieve this e.g. by learning to understand their culture through direct interactions and exchanges, supporting the local economy, abstaining from disturbing/hindering their everyday life

Finally, remember to Reduce, Reuse & Recycle whenever possible, as well as to:

Take Nothing but Memories from the Project Locations & Leave Nothing but Footprints and a Good Impression among the Local Community

Contact Details of the Organisers

If you require any further information on logistical matters and/or your participation at the project, please contact the ARC7 Team at

If you have any urgent matters, you can contact the organising team in Bucharest through the details below:

Asia-Europe Foundation (ASEF)

ARC7 Project Coordinator
T: +36 70 590 2285
WhatsApp: +65 8112 5287

ARC7 Project Coordinator
T: +43 660 745 1032

ARC7 Project Coordinator
WhatsApp: +41 79 364 83 16

National University of Political Science and Public Administration (SNSPA)

Mr Octavian POPA
T: +40 721203085

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